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Proficient with MS Office Suite
ACTIVE SECRET CLEARANCE
Answering telephone calls and receiving/meeting/escorting visitors, referring to appropriate staff members, if necessary
Setting up appointments and meetings and arranging for conference rooms
Managing files, preparing file folders and transferring old files to be archived
Scanning equipment
Typing documents (correspondence, memorandums, cables, diplomatic notes, etc.)
Sending and retrieving materials by facsimile
Copying and collating materials
Preparing Time and Attendance (TATEL)
Preparing travel orders and handling travel arrangements
Preparing travel, taxi and other vouchers
Drafting country clearance requests
Responsible for scheduling and managing conference rooms throughout entire Bureau
Administrative Support- The contractor may provide a full range of administrative support, such as:
Finalizing and deliver documentation for the 7th floor Principles
Delivering /picking up materials and packages from the loading dock
Documents receiving for correspondence and packages
Orders office supplies through procurement system (ILMS)
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies
Completing other clerical tasks, as requested by the assigned officers
Compiling ePerformance Documents and enter them into the HR Database
Update and maintain resource documents for equipment, floor plans and general services
Complete service requests forms
Serves as a liaison for basic building service/repair requests
SKILLS REQUIRED
Use electronic mail systems
Use word processing, spreadsheet and other computer application programs and equipment in the production of work
Type with speed and accuracy
Compose correspondence and routine reports
Proofread and review work for accuracy, correctness and completeness
Maintain confidentiality of sensitive information
Communicate effectively in orally and in writing
Interact effectively with all levels of staff, representatives from outside agencies and the public in a diplomatic manner
Read, understand, follow, and explain to others policy and procedure
Access and utilize data from a computerized record-keeping system
Operate a wide variety of modern office equipment
Establish effective working relationships with management, employees, employee representatives and the public representing diverse cultures and backgrounds
Communicate effectively with a variety of individuals representing diverse cultures and backgrounds and function calmly in adverse situations, which require a high degree of sensitivity, tact and diplomacy
Please submit your resume to jobs@e-9corporation.com
© 2022 All rights reserved